ESNcard

 

The ESNcard accompanies you throughout your time as an exchange student and and provides you with various advantages and discounts!

In addition to the benefits of many partners, we almost always offer discounts on our organised events for participants with a valid ESNcard and it also allows to get an Austrian SIM-card for free. Furthermore, it's also your ticket to the international ESN community and is therefore accepted by ESN sections and partners in many countries. The ESNcard is valid for one year and only valid with a photo on it.

 

 

There are different ways to get your personal ESNcard:

 

  • The easiest and fastest way is through our online ESNcard application!

    Just send us all necessary documents in advance and we will take care of the rest! Which documents are needed can be found in the FAQ down below. Before you upload, please collect all documents in a ZIP archive or optionally in a PDF file and upload as 1 single file only! (Multiple uploads make processing much more difficult and will therefore be given lower priority. If you additionally name the file with your name, we can proceed even faster.) ESNcards are issued in the order in which we receive complete online applications - so the sooner you submit them, the sooner you will get your ESNcard!

    If you have stated your postal address in your uploaded documents, your ESNcard will be sent to you.
    If you have not entered a postal address, we will inform you by e-mail where you can pick up your ESNcard.

    In order to speed up the process, please let us know if you have already accepted a consent form for data transfer to your university or if you have already pre-registered (this way some of your data is successfully in our database - see FAQ).

    Please do not send any e-mails with documents for the ESNcard application! Since this doesn't comply with the General Data Protection Regulation (GDPR), we won't ask you to do so.

 

In order not to overload the capacities of our physical office hours and to comply with the COVID-19 measures of the government and universities as well as to counteract a spread of the pandemic as best as possible, we strongly recommend an online application! With an online ESNcard applications you will also experience no long waiting times in our offices. We will make every effort to send the ESNcard to you through postal service as soon as possible or to deposit it for pickup at the location to be announced.
 picture source

NOTE: Our government advises to reduce all physical social interactions to a minimum. For further information, please check out this page.

 

 

  • Another way to have your ESNcard issued is in our offices during office hours if you bring all the necessary documents with you. This procedure will take some time since we have to check your documents, so be prepared for that. You can find out what you need to do this in the FAQ below!

    In order to speed up the process in our offices, please let us know if you have already accepted a consent form for data transfer to your university or if you have already pre-registered (this way some of your data is successfully in our database - see FAQ).

 

 

 

FAQ:

 

Who can buy an ESNcard?

The ESNcard can be purchased by international exchange students with short-term stay (up to max. 2 semesters) and local buddies.

 

How much does the ESNcard cost?

For 5 Euro, the ESNcard is yours! If you decide to apply online, you can transfer the amount - please indicate "ESNcard" as reason for payment, then we can process the application faster and you will get your card faster! Bank account of the Students' Union HTU Graz:

 

I already have an ESNcard – can I also use it in Graz?

If your ESNcard is still vaild (generally not older than one year), you can also use it in Graz for various benefits and discounts. If you pass by one of our office hours, for instance to sign up for an event, we might ask you again for your contact information to register your card in Graz first.

 

What do I need for the application of the ESNcard?

  • disclosure of your personal data (if we haven't yet received your data through university or pre-registration): First name, last name, date of birth, nationality, university in Graz
     
  • a photo on which your face is clearly recognisable (it doesn't have to be a strict passport photo but it would fit as well)
    If you drop by our office hours, please bring a photo with the measures of approx. 2x3 cm (WxH).
     
  • a proof of identity (e.g. passport)
     
  • your contact details (email address and if you are also interested in our events, ideally also your phone number)
     
  • a confirmation of eligibility (e.g. Learning Agreement or Letter of Acceptance, which prove that it's a short-term stay)
     
  • the code that was automatically sent to you via email (in case of pre-registration)
     
  • a confirmation of payment, if you decide to apply online
     
  • your postal address in Austria (if you want to get the ESNcard sent to you - we offer this service at no extra cost!)

 

Why should you already have my data? How can I pre-register?

  • If you agreed to share your data with us when registering at your university in Graz, we can prepare the ESNcard for you faster and easier and you don't need to show us any proof of eligibility - since we would already know that you are eligible to get an ESNcard!
     
  • If you didn't agree to the data transfer of your university or if you were not asked for it during the registration at your university in Graz, you can apply for the ESNcard by pre-registration. This way, issuing your ESNcard will be much faster but you will still have to show your confirmation of eligibility.

    NOTE: No need to do that if you already accepted the declaration of consent at your university, in which case we were already able to pre-register you.

    Application by pre-registration (doesn't replace a confirmation of eligibility!):

    > If you already have an account on our website, please first login.
    > Then follow this link and fill in/check your already filled in data.
    > In the course of the registration, you will get an email containing all information needed to get your card - please click the confirmation link in that email.
    > Upon completing the pre-registration you will receive a code by e-mail - we will need this code after checking whether you are eligible to purchase an ESNcard in order to be able to issue one.

 

Why do I have to give my contact information during the registration for the ESNcard?

If you sign up for an event, which is organised by ESN Graz, we need your email address and phone number to contact you in case we have to cancel the event or tell you further information about it. By giving us your contact information during your ESNcard registration, we can do your event signup in an easier and quicker way. Of course your contact information won't be passed on to third parties.

 

I lost my ESNcard/my ESNcard was stolen – what should I do?

If your ESNcard was stolen, please bring a theft certificate (when you report a theft at the police, you get a confirmation with you) - in this case you get a new ESNcard for free. If, on the other hand, you have lost your ESNcard, you unfortunately have to buy a new one.